Moment has given us operational flexibility

Ahead uses the product Moment, which is now part of Milient's brand.

The Ahead Group contains several companies that had different challenges:

Oculos needed better management of resources and projects as well as a good system for timekeeping across the organisation. The accounting system had been implemented as an ERP and operational solution, but it was not flexible enough to adapt to their workflow. They had been looking for a new platform as far back as 2015 without finding a suitable solution. At the time, Hyper, OMG and Uniform were in a similar situation.

Redink and Elg needed a more flexible system that would allow them to share resources across companies. The solution they were using at the time was not a future-proofed platform as it did not allow for integration with any external systems. This was a problem as this was required by operational changes in the Ahead Group. There was also not a well-integrated solution towards their ERP system.

Nova Vista, Varejo and other subsidiaries were consolidating their operations and had for years developed their own platform for time tracking and expense management. Their ERP and project management platform for many years had a lack of flexibility and the non-intuitive interface made it difficult to comply with the new operational requirements.

In 2017, Oculos started using Moment for the better management of resources and projects as well as a good system for timekeeping across the organisation. The system is used to automate offers and invoicing for several digital products and it also features integration with Jira so that their software developers keep their current workflow while at the same time transferring hourly consumption into Moment.

Oculos required tighter system integration that includes invoice and expense transfer between Moment and their ERP system. Oculos changed their accounting system, all the while keeping Moment to manage projects, operations and resources.

In 2019, all agencies in the group made the switch to Moment. Hyper, Uniform and OMG moved first, then Nova Vista, Varejo, Redink, Elg and all other subsidiaries.

The transition to Moment was made step by step and was coordinated centrally through a working group with Moment and Ahead Group key representatives. The roll-out, training and initiation were anchored in the various companies by making individual onboarding plans, on top of the general plan for the group. The move to Moment was carried out according to the plan. Moment handled the data import from previous systems such as Marathon, Visma Business, Xledger, 24SevenOffice and Float.

One of the key outcomes had been the harmonisation of reporting across the companies in the group. This has been possible thanks to Moment's standardised but at the same time very flexible reporting tools.

The feedback from end-users is positive. They find the solution user-friendly and have their needs covered in a good way when it comes to time registration and project management.