Harvest Pricing Plans, Features & Value Reviewed

Harvest is a time tracking and invoicing tool built for teams that bill by the hour. It’s simple to set up, but quite expensive compared to these Harvest alternatives.

Here’s more on all Harvest pricing plans, hidden costs, pros and cons, customer sentiment, and when Milient Resource Flow is a better fit for IT consulting and professional services teams running complex, multi-project environments.

Harvest Pricing Overview

Harvest publicly offers three pricing plans: Free, Teams, and Enterprise.

However, after Bending Spoons acquired the company in 2025, pricing is now per-seat and usage-based.

Here’s the public pricing:

Milient Resource Flow: A Simpler Alternative for Teams After Predictable Pricing

Milient Resource Flow is a resource management platform and a cheaper alternative to Harvest's full cost (base rate plus add-ons) for teams that want more than just time tracking and invoicing.

Starting from $7/resource/month, you can use its:

• • • Resource scheduling platform: And see who's available, who's overallocated, and assign the right people to the right projects in real time
    • Project planning: Create project budgets, set phases and milestones, track spend against budget, and monitor profitability, all connected to your resource schedule
    • Capacity planning software: To filter your entire team by availability, skills, seniority, and location, thenschedule resources with confidence before committing them to projects
    • Time off and holiday management: Public holiday calendars, PTO tracking, and time-off requests integrated with resource planning
    • Time tracking software: That lets you log billable and non-billable hours against projects with timesheet approvals built in
    • Utilisation reporting: Real-time dashboards covering utilisation, availability, project spend, and profitability across all teams

Here’s how Mileint Resource Flow compares to Harvest:

Harvest Pricing Plans: A Breakdown

What do you actually get at each tier? The plans differ more in reporting access and compliance controls than in core time tracking.

Free Plan

The Free plan offers one seat and two projects. It includes basic time tracking, expense tracking, invoicing, plus Mac and iOS apps.

There's no team reporting, no accounting integrations, and no payment processing, and the tier only works for a solo consultant evaluating the product.

 Teams Plan  

Teams is the right starting point for most small-to-mid professional services teams where time tracking and invoicing are the whole job.

It unlocks unlimited seats, time tracking across web, desktop, and mobile, team capacity reporting, automated invoicing, and accounting integrations with QuickBooks, Xero, Stripe, and PayPal.

Enterprise Plan  

Enterprise is for operations leads and finance-aware managers who need the full picture.

Get profitability reporting by client, project, task, and team, plus timesheet approvals and a full activity log for compliance.

You also unlock custom reports and exports, SAML-based SSO, required notes on time entries, and dedicated onboarding support for teams of 50+.

Harvest Forecast  

Forecast is Harvest's separate scheduling add-on.

It covers visual team scheduling, capacity planning by day, week, or month, project timelines, and workload balancing.

It does not come included with any Harvest plan, so it's an additional cost on top of your per-seat rate.

Harvest Hidden Costs

• • • Usage-based fees. The Teams and Enterprise base rates explicitly state that additional invoices, projects, clients, and tasks are billed based on usage; these fees scale with growth.
    • Harvest Forecast add-on. Resource scheduling lives in Harvest Forecast, priced at $5/person/month on annual billing. So, a 20-person team pays $100/month ($1,200/year) extra just for scheduling visibility.
    • Stripe surcharges. According to a Reddit reviewer, Harvest applies an additional charge on top of Stripe's standard 2.9% + $0.30 per transaction. The surcharge isn't published; it just appears when you configure an invoice.
    • Unmanaged seats. Archiving a user in Harvest removes their access and locks their profile, but does not automatically adjust your billing or reduce your paid seat count. You will continue to be charged for the empty seat until you manually remove it from your subscription settings.
    • Integration gaps. Harvest has no native project management or CRM. Teams that need those capabilities pay for separate tools alongside their Harvest subscription.

Harvest Pros & Cons

While Harvest streamlines financial workflows, its pricing structure has significant pros and cons for businesses. Understanding where it delivers value and where it falls short is crucial for evaluating its true return on investment.

Where Harvest Pricing Delivers Good Value

• • • Streamlined invoice generation: The platform transitions logged hours into accurate invoices, reducing administrative overhead
    • Wide integration depth. QuickBooks Online, Xero, Stripe, Asana, Slack, GitHub, and 50+ others. Teams already running these tools don't need to rebuild their stack
    • Low barrier to entry. The 30-day trial with no credit card required makes it easy for decision makers to test the software before team-wide adoption. Plus, at $9/seat, the Teams plan is accessible for small firms testing the product

Where Harvest Pricing Falls Short

• • • Usage-based fees on top of per-seat costs. Growing teams create more projects, more clients, more invoices, and each one can add to the bill
    • The Bending Spoons acquisition track record. Thanks to the Bending Spoons' purchase, Reddit users on r/HarvestApp have already documented Harvest bills increasing by 480% without warning
    • Resource scheduling costs extra. For any team that needs to know who's available and who's overallocated, the true cost is $9–$14/seat plus $5/person for Forecast
    • No native project management. Harvest has no task boards, timelines, or project delivery workflows. Teams manage the actual work elsewhere and track time in Harvest. That means two tools, two costs, two sets of data to reconcile
    • Profitability reporting is Enterprise-only. Understanding which projects and clients make money requires the $14/seat tier

Who Is Harvest Best For?

Harvest works well when time tracking and invoicing are the primary needs, and when team size is stable enough that usage fees don't scale unpredictably.

Freelancers and Small Agencies (under 10 people)

Harvest is suitable for a solo consultant or a two-to-five-person agency with a straightforward client roster.

The time-to-invoice workflow is fast, the integrations with QuickBooks and Xero reduce billing admin, and the Teams plan at $9/seat is accessible.

If your work is primarily time-and-materials billing, Harvest covers the job without complexity.

Design and Creative Teams

Great for creative teams that work inside Asana, Slack, or Basecamp, and need to track billable hours against those tasks without switching to a dedicated project management platform.

The Asana integration, in particular, means time can be tracked against existing tasks without rebuilding workflows.

That said, teams that need project financial tracking from offer to invoice need alternative software, such as Milient Resource Flow, for advanced resource + project management.

Teams That Need Invoicing Inside Their Time Tracker

Harvest has native invoicing, payment collection via Stripe and PayPal, and a QuickBooks/Xero sync that covers most billing workflows without a separate accounts tool.

For teams that want the full time-to-payment cycle in one product, it's a genuine differentiator compared to tools like Toggl that require a separate billing solution.

What Real Customers Say About Harvest Pricing

Review sentiment on Capterra and G2 tells two different stories: pre-acquisition users are largely positive about usability; post-acquisition users are raising pricing concerns.

Positives

“This product is great for time tracking and invoicing. The interface is simple but still effective. Our team really appreciates how easy it is to use, and as an engineering consultant who tracks time to bill clients, that matters a lot—this is how we get paid, so it’s crucial that the team actually likes using it. We absolutely love the app, just not at $20k per year that the price increased to for a team of 20 users,” shares Timothy D on G2

Complaints

On Reddit, u/steffunnyshere shares: “This Harvest App price increase is insane and switching is a nightmare.”

On Capterra, Deniz M says, “Harvest silently deducts an $80 application fee from invoice payments on free trial accounts — on top of Stripe's standard processing fees. On my first $2,000 invoice, I received only $1,861.70 with zero prior warning.” 

Harvest Pricing vs Competitors 

Best Alternative to Harvest: Milient Resource Flow

Milient Resource Flow is built for IT consulting and professional services teams that have outgrown standalone time tracking.

It centralises capacity planning, resource scheduling, utilisation reporting, skills matching, and role-based permissions in one platform, with time tracking connected to that operational layer.

Some of the best features include:

Capacity Planning

With Milient Resource Flow's capacity planning, filter your entire team by utilisation percentage, available hours, seniority, or location.

Pair that with skills matching to surface the right person for each project in seconds, and save filtered views as templates for repeated use.

Reporting, Scheduling, and Project Control

Resource Flow's reporting and templates cover utilisation, availability, and profitability in real time and are fully configurable and exportable.

You also get resource scheduling, project dependencies to keep timelines in sync, and fixed cost tracking to monitor budget performance across every project.

Have a look at Milient Resource Flow’s pricing:

Get More Than Timesheets with Milient Resource Flow

Harvest tracks hours and sends invoices. That's the whole product.

If you need to upgrade, Milient Resource Flow covers capacity planning, resource scheduling, utilisation reporting, time tracking, PTO, TOIL, and holiday management in one platform for IT consulting and professional services teams.

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